TOOLS
Coordinator Resources
Welcome to the resource page that will help you, the Walk Coordinator, plan your Walk day and campaign!
Whether this is your first time as a Walk Coordinator or not, we have everything you need to get started this year. There have been many updates on great tools and ways of working to make things a lot more simple for you. So please take a look and familiarize yourself with what's available to you.
*NOTE: To view all of the resources available to you, please view this site on your desktop.
Walk Coordinator Guide
The Walk Coordinator Guide, given to each Walk Coordinator, is a compilation of resources to help you run your Walk campaign from start to finish. We’ve got some tips and tricks to make it easy and successful.
Promotional Tools & Toolkits
In Support - Horizontal Color - English - JPG » Download
In Support - Horizontal Color - English - PNG » Download
In Support - Horizontal White- English - JPG » Download
In Support - Horizontal White- English -PNG » Download
In Support - Vertical Color - English - JPG » Download
In Support - Vertical Color - English - PNG » Download
In Support - Vertical White- English - JPG » Download
In Support - Vertical White- English -PNG » Download
For EPS versions for professional and high-quality image printing » DOWNLOAD
2025 Walk Key Messages (Summarized) » Download
2025 Walk Backgrounder » Download
News Release_Walk2025 » Download
2025 Walk Media Advisory »Download
PSA Script 2025 » Download
Municipal Proclamation 2025 » Download
2025 Walk - Media Pitch » Download
2025 Walk follow up pitch » Download
Working with the Media_2025 » Download
Walk Toolkit Guide 2025 » Download
Fundraising Resources
Letter in Support of Fundraising » Download
Early Bird - Long Contest Rules » Download
Early Bird - Graphic » Download
Limited Edition Rose Baseball Hat -Long Contest Rules » Download
Limited Edition Rose Baseball Hat -Graphic » Download
Gift Card Ballot Incentive - Long Contest Rules » Download
Gift Card Ballot Incentive - Graphic » Download
Match Week- Graphic » *Coming Soon
Walk Jr. Fundraising - Long Contest Rules » Download
Walk Jr. Fundraising - Graphic » Download
Event Details & Logistics
Critical Path Template » Download
Logistics Tracker Template » Download
*Note: not all areas of this tracker pertain to each Walk site. Feel free to edit to fit your site best.
Minimum Standards » Download
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Risk Management Full Package » Download
Emergency Response Team Checklist » Download
Emergency Plan - BEFORE Walk Day » Download
Emergency Plan - ON Walk Day » Download
Weather Related Emergency Plan » Download
Accident Incident Form Template » Download
Event Cancellation - Email, Facebook, and Twitter Template » Download
Emergency Contacts Template » Download
Budget and Expense Tracker » Download
How to submit funds (offline) » Download
How to submit funds (online) » Download
Personal Expense Reimbursement Form » Download
Pledge Form » Download
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On Walk Day, you will be asked to assign someone on your committee as the Finance Lead. This person will have the responsibility to fill in the Finance Documents that will be mailed to either you or them. These documents are very important for our finance team and tracking of donations and registrations at each site.
Here is a copy of each document you will receive printed.
Walk Day Finance Documents » View
A renewal process is in place for Walk locations taking place at the same venue as 2024. If you are a new Walk ocation for 2025 (that did not take place in 2024) or hosting at a new venue, please refer to the insurance request form below.
Insurance Request Form » Complete
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Once you have your Site Contract or MOU please share it with CF Canada for their files and for insurance puposes » walk@cysticfibrosis.ca
Local Sponsorship Package (General) » Download
Local Sponsorship Package (Customized by location) » Download
Sponsorship Tracker Template » Download
Sponsorship Guide to Making An Ask (Phone Calls & Emails) » Download
Sponsorship / Donation Request Letter » Download
Sponsorship Remittance Form » Download
Sponsorship Invoice Template » Download
How to request a Gift-In-Kind receipt » Download
Gift-In-Kind Request Form » Download
Costco Request Guide » Download
Starbucks Request Guide » Download
Collateral Request Form » Complete
Looking to discuss more about the collateral available for you please email us at: walk@cysticfibrosis.ca.
*Note: we cannot guarantee the availability of collateral if the request is not made by the latest April 21.
Debrief Template » Download
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We'd love to see your photos from your event. Please upload your photos through our link or email them (or your own link) to walk@cysticfibrosis.ca.
Upload Link » https://wetransfer.com/
*Note you do not need to create an account for wetransfer website. If you have a link to your photos instead, please share the link and give permission to download to: walk@cysticfibrosis.ca.
Walk Day Templates
Volunteers & Committees
RECRUITMENT
Recruitment Guide (Internal Use Only) » Download
Volunteer Roles and Needs » Download
Email template for recruitment » Download
Recruitment graphic 1 » Download
Recruitment graphic 2 » Download
Social copy » Download
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TRAINING
Volunteer Training PPT Template » Download
Volunteer Guide » Download
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SCHEDULING
Scheduling Template » Download
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ONSITE
Check-in Template » Download
Volunteer Name Tag Sticker Template » Download
(We suggest using Vista Print to print, click here for the one we've used.)
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All volunteers across Canada must sign our volunteer policy document to ensure we are meeting our requirements.
FOR COMMUNITY SITES:
Please share this link with your Walk Day Volunteers » Complete
FOR FEATURE SITES:
Please check back soon for your links.
Please print a few paper copies as well incase you get volunteers who show up on the day of the Walk who did not fill in the policies.
Policies - paper version » Download
Committee Position Descriptions » Download
Committee Recruitment Toolkit » Download
Committee Recruitment Social Graphics » Download
Committee Member Tracker » Download
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All committee chairs and members must sign the CF Canada Volunteer Policies when they confirm they are officially participating as a member for your Walk.
Here is the link if you have not signed it yet, or you have recruited a new committee member:
(please note this is NOT for Day of Volunteers, we will send you a seperate form for them to fill in)
Reporting & Training
Participant Reports will be pulled for you a few days before Walk Day, so that you can print and bring onsite.
Download Participant Report » *Coming May 23
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Previous Walk Participant Data » Download
Walk Day Finance & Registration Procedures
To set yourself up for Walk Day, request your Point of Sale machines so we can have them sent to you before the finance training.
POS Machine Request » COMPLETE
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On Walk Day, your finance leader will be in charge of filling in and submitting multiple finance tracking documents. Please watch the training recording for more information.
Finance Package » View
*Note a phyisical copy of all of these documents will be sent to your finance leader
The majority of participants will have registered online, as to compliment their fundraising. If there are new participants who arrive onsite that have not registered, we have two ways to register them.
1) Online registration on their mobile device
Link for registration to share: » REGISTER
We have provided you here with a QR code poster to print with the link to online registration » DOWNLOAD
2) Paper registration
*Please try to avoid using this paper registration format, it should only be given to participants who did not bring a mobile device to access the online registration form. If you have paper versions, our staff has to input each one, one by one, and then these participants will not get a timely thank you for participating, nor access to the post-event feedback survey.
Paper registration form » DOWNLOAD
COMMUNITY WALK SECTION
Missed a Community Walk newsletter? Click here to read the previous month's newsletter.
- January newsletter - Read it here
- February newsletter - Read it here
- March newsletter - Read it here
- April newsletter - Read it here
- May 16 newsletter - Read it here
- May 26 newsletter (coming soon)
- June newsletter (coming soon)
If you are not receiving newsletters, please write to
walk@cysticfibrosis.ca
to request to be added to the mailing list.
Note: Certain PDF documents may not work with current assistive technologies. If you require an accessible version, Cystic Fibrosis Canada will convert documents to new formats upon request within 5 business days. Please contact walk@cysticfibrosis.ca for support.
